NASIG Transforming the Information Community

Ctrl + Alt + Repeat: Strategies for Regaining Authority Control after a Migration

  • May 20, 2020 8:15 PM
    Message # 8983144
    Anonymous member (Administrator)

    Thursday, June 11 3:15pm - 4:05pm

    Jamie Carlstone

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    In 2019, a new position of Authorities Metadata Librarian was hired at Northwestern University libraries. This role created the opportunity to set ongoing authority control workflows and clean up the backlog of problems that accumulated in the four years since migrating to Alma. While still contributing NACO records, Northwestern did not implement authority control workflows in Alma. This proposal is for a presentation on how to regain authority control in a large research library catalog: first, dealing with a backlog of problems from years without authority control and second, creating a process for ongoing workflows to realistically maintain authority control when new records are added to the collection. The presentation will begin with an assessment of the catalog’s authority control environment. It will include approaches to performing authority control, using tools such as Alma Analytics, OpenRefine, and MarcEdit. It will also discuss topics around diversity and inclusion in metadata. Overall, it is a presentation on how one library strategically approached authority control.

    Last modified: June 15, 2020 12:24 PM | Anonymous member (Administrator)
  • June 12, 2020 10:48 AM
    Reply # 9033031 on 8983144
    Dave E

    Hi Jamie,

    Thanks for your session yesterday! I was wondering if you had any thoughts regarding practices on implementing local authorities in Alma?

    We migrated somewhat recently and are looking to bring in a handful of local authorities. Given the relatively low amount of local authorities we have, I'm wondering if it's worth implementing. I've seen some other universities cease doing local authorities as a practice (though I think they were also big enough to have staff trained to create NACO authorities instead.)

    Also I wanted to build on that API tool for updating records. Our IT was able to modify this so that we can adjust almost anything in batch. It doesn't necessarily need a web interface. It might be worth taking a look for your program's output.



  • July 14, 2020 3:29 PM
    Reply # 9102081 on 8983144
    Anonymous member (Administrator)

    Hi Dave,

    Sorry I did not check your reply until now!

    Northwestern chose not to migrate local authorities in Alma. We are a NACO library so we're creating NACO headings from our local authorities. It is really starting over because the rules have changed so much since the local headings were created. I think it would depend on your collections. If you have a specialized collection it may be worth it to migrate. If the number of local headings is small you can also try reconciling the headings in OpenRefine to see how many are already done, if you haven't checked that yet.

    Thank you for the link! I am interested in using an API to update the records. I would be interested to see anything you come up with. I believe comments here are closed, you can email me at jamie.carlstone @ northwestern . edu

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