FAQ                                        

Omni William Penn Hotel

530 William Penn Place

Pittsburgh, PA 15219

(412) 281-7100


This conference will be an entirely in-person event with workshop sessions offered. A separate virtual NASIG conference will be held in the Fall of 2023.


NASIG Conference Hotel Rate: $189/night + applicable taxes. The reservation link is provided in the conference registration confirmation email.

 

Hotel Cutoff Date for Group Rate: April 20, 2023 @ 5:00 pm (Eastern). There is no guaranteed room rate AFTER April 20.

 

ADA Requests: If you have requests for specific accessibility needs, please contact the Omni William Penn Hotel using the information on the reservation confirmation received after booking. If you have any difficulties with booking an accessible room, contact the NASIG Conference Coordinator, Anna Creech. While the Hotel is ADA compliant, the William Penn Ballroom where breakfast and lunch will be served does have stairs. If you have mobility issues, please alert a member of the hotel staff upon arriving so that they can arrange elevator access.

 

Baseball Game: Come see the Pittsburgh Pirates host the Texas Rangers at PNC Park on Tuesday, May 23rd at 6:35 p.m.! NASIG has bought a block of tickets that can be purchased here. Tickets will be distributed to purchasers at least one week before the game.

 

Blog: Check out the NASIG blog for conference-related and general NASIG updates.

 

Business Meeting/Member’s Forum: Wednesday, May 24th 5:15 pm -6:00 pm

 

Conference Refund Policies:

  • There will be a $50 processing fee for all cancellations received on or before May 7, 2023 (except for no cost registrations). 
  • The full registration amount minus the processing fee will be refunded if the cancellation request is received on or before March 22, 2023.
  • Fifty percent (50%) of the registration amount minus the processing fee will be refunded if the cancellation request is received between March 23, 2023 and May 7, 2023.
  • No refunds will be issued for cancellations received on or after May 8, 2023.

All cancellations must be sent via email to the conference registrar (registrar@nasig.org). The final decision on conference refunds rests with the NASIG President and Treasurer.

NASIG is not responsible for problems beyond our control such as (but not limited to) weather conditions, transportation disruptions, prepaid parking, prepaid tours, etc. No refunds will be given in these situations. Late requests for refunds will be considered on a case-by-case basis.

Hotel Cancellations: NASIG is not responsible for hotel room cancellations. Please see the Omni William Penn Cancellation Policy. As cancellation policies have different flexibilities during the pandemic, further hotel cancellation policies will be provided at the time of room reservation and in your reservation confirmation. You may also call the Omni William Penn at (412) 281-7100 for the most up to date cancellation policies.

 

Check-in/out time: 3:00 pm/12 noon

 

Checks: Make checks payable to NASIG in US dollars and mail to the address listed in your registration pending email. Payments by check will be confirmed by the treasurer when they are received. Please provide payment by April 21, 2023 in order to avoid late fees. Late registration rates begin on April 22, 2023. All checks must be received by May 8, 2023 and must include the late fee if postmarked after April 21, 2023. Checks received at the conference must include the late fee plus the on-site registration fee.

Child Care:   NASIG is not able to provide childcare or to screen available services for conference attendees.

 

City Information:Check out Visit Pittsburgh for more exciting facts and things to do in the city during your stay.

 

Clothing: Business casual to casual clothing is recommended. Full business attire is not required. Dress comfortably and the meeting rooms may be cool, so plan accordingly.

 

Code of Conduct: NASIG is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, national origin, religion, or economic status. We do not tolerate the harassment of NASIG members and others who participate in NASIG conferences, events, meetings, conference sponsored social activities and online spaces in any form. Sexual language and imagery are not appropriate for any venue, including talks, workshops, receptions, Twitter and other online media, unless it is specifically relevant to the research being presented. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organizers.

 

Full Code of Conduct   

 

Reporting: Call or message (716) 324-1859       

 

Contact a Board Member (via CPC at the registration desk if in person)          

 

Make an anonymous report

 

Conference Program:This year’s program will be entirely online in Sched (link to come when available). Digital signs outside each session room will provide a snapshot of sessions in that room and there will be a few posters outside of main areas and at the registration desk that detail the day’s sessions. 

 

COVID Waiver

Please see  COVID Waiver for the latest information. If your COVID-related question is not answered there, please email the Conference Planning Committee.

Credit Cards:NASIG accepts VISA, MasterCard and American Express only. To pay by credit card, please be sure to use your name as it appears on your card, and the expiration date.

 

Dine-Arounds: Wednesday, May 24, 6:30. Information about the selected restaurants will be available on the conference web page. Please sign up at the registration desk early if you are interested. Dine-arounds will be limited to groups of 10.

 

Great Ideas Showcase:  Wednesday, May 24, 9 am – 12 pm.  The Showcase will provide an opportunity to share innovative ideas, new workflows, and new applications of technology in an interactive and informal setting. Great Ideas can be demonstrated in a variety of ways -- posters, laptops, tablets, e-readers, etc. Participants will be given a table to showcase their ideas as attendees mingle amongst the tables.

 

Guests: NASIG welcomes your family and friends to enjoy a stay in beautiful Pittsburgh, with options to attend conference events or sightsee around the region. The Opening Reception fee for guests is $100.

 

Hotel reservations: The link to the hotel registration page is provided at the time of conference registration. It will be sent in the confirmation email.

 

Internet access:Complimentary wireless in General Session Rooms will be available.

 

Medical: There are multiple hospitals with ER’s within 1-3 miles of the hotel.  There are 2 Urgent Care Centers 4 miles from the hotel, public transportation to both is available.                                  

UPMC Urgent Care Shadyside    5231 Centre Ave.  412-623-4114 

Med Express    Bloomfield5201 Baum Blvd   412-687-3627

 

Membership: Not a NASIG member? Join NASIG or renew your membership today and receive the membership conference and pre-conference rates. NASIG membership will save you $115 off of the full conference rate during regular registration.

 

NASIG Ramble: Join your NASIG colleagues bright and early Tuesday, May 23 at 6:00 am; participants should be able to complete the course in time for breakfast. Visit the NASIG Ramble page to sign the required waiver for onsite participation. 

 

Parking: Hotel Valet Parking for hotel guests only is $42 per night with in/out privileges. Standard size vehicles only. Day rates are available for non-hotel guests.

Self-Parking $20/day across the street  Mellon Square Garage, NO in/out privilege.

 

Photos: NASIG will be taking photos of attendees throughout the conference. These photos are for NASIG use and may appear on the NASIG Website, newsletter, conference brochures, social media outlets, or other future NASIG promotional material. By virtue of their presence, conference attendees agree to the usage of their likeness in such media.

 

Powering up:  As with many meeting facilities, locations for powering up your devices in meeting spaces are very limited.  Please power up before the meetings.

 

Registration: Please see the Conference Registration Page.

 

Safety: Pittsburgh is an urban city and has issues with crime in several neighborhoods. The downtown area near the hotel has many hotels, restaurants and is relatively safe. As in any major city you need to exercise caution and use your best judgment. 

 

Snapshot Sessions: Tuesday, May 23 - 4:00 pm-5:30 pm. The Snapshot Sessions will consist of a number of 5-7-minute presentations that quickly describe a project, workflow, or idea of interest to attendees.

 

Social Media: Use the official conference hashtag, #nasig2023, when posting to social media channels, or search for #nasig2023 or subscribe to the official NASIG accounts on FacebookFlickrInstagramLinkedInMastodon, or Twitter to keep up-to-date.

 

Vendor Expo:The vendor expo will be held on Wednesday, May 24th in the Urban Room from 12 pm – 1:30 pm.  This is a great opportunity to connect with our conference sponsors and enjoy a delicious lunch with fellow conference attendees.

 

Vendor Lightning Talks:The vendor lightning talks will be held on Wednesday, May 24th in the Grand Ballroom from 2:45 pm – 3:45 pm.


Virtual Conference: This conference will be an entirely in-person event with workshop sessions offered. A separate virtual NASIG conference will be held in the Fall of 2023.

 

Volunteers (Non-CPC members): Contact CPC if you would like to volunteer at the conference.

 

Weather:  Average temperatures for late May low 60’s and highs in the low 80’s. Pittsburgh typically has rain at some point in late May so consider packing an umbrella or rain gear. 

 

Other questions - email conf-plan@nasig.org

 

Steve Kelley and Christian Burris
Conference Planning Committee Co-Chairs

Last updated January 19, 2023

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