APPOINTED / ELECTED: (Bylaws, Art.V: Sect. 1)
QUALIFICATIONS: (Bylaws, Art.IV: Sect. 2)
TERM OF OFFICE: (Bylaws, Art.IV: Sect. 4)
PRIMARY FUNCTIONS:
Vice President
President
Past President
SPECIAL ASSIGNMENTS:
Vice President / Past President
(Based on experience/interest at the request of the President)
President
REPORTS REQUIRED:
Vice President / President / Past President
MEETINGS TO ATTEND:
Vice President / President / Past President
RECORDS TO PASS:
Vice President / President / Past President
President
SPECIFIC ACTIVITIES FOR SPECIAL ASSIGNMENTS:
I. Liaison to Program Planning Committee
A. Consult with chair(s), committee members throughout the summer to begin the planning process
B. Review proposals and offer advice on topics and speakers
C. Consult on and review call for papers, speakers budget, conference schedule and preliminary program
D. Assist with proofing of the conference brochure
E. Consult on a regular basis with chair(s) to ensure planning schedule is maintained and to provide support
F. Communicate with the President on a regular basis regarding committee concerns, questions and progress
G. Send official letters of appreciation to chairs and members
II. Liaison to Conference Planning Committee
A. Meet with chair(s), committee members and conference director in August or early Fall to begin the planning process
B. Assist with preparation of the conference budget
C. Proof registration brochure
D. Consult on a regular basis with chair(s) to ensure planning schedule is maintained and to answer questions
E. If necessary, visit site and meet with the committee in late Spring
F. During conference be available to assist committee and consult on last-minute decisions and emergencies
G. Work with the Treasurer to assist committee with final financial and conference reports
H. Communicate with the President on a regular basis regarding committee concerns, questions and progress
I. Send official letters of appreciation to chairs and members
III. Liaison to other committees, task forces or working groups
A. Serve as resource person and assist with planning tasks and projects
B. Review reports, proposals and other documents prepared by the group
C. Attend committee, task force or working group meetings scheduled during Annual Conference
D. Consult on a regular basis with chair(s) to ensure necessary schedule is maintained, to answer questions, to provide support
E. If Vice President or Past President, consult with President and current committee chair regarding appointment of incoming chair
F. If Vice President or Past President, communicate with the President on a regular basis regarding committee concerns, questions and progress
G. Report on activities at Executive Board meetings
IV. Coordinate Site Selection for Annual Conference
A. Appoint members of Site Selection Committee(s), if Vice President or Past President consult with President on committee appointments
B. Monitor activities in accordance with site selection guidelines
C. Participate in site visits for final sites
D. Assist with decision-making and preparation of final report
APPOINTED / ELECTED: (Bylaws, Art.V: Sect. 1)
QUALIFICATIONS: (Bylaws, Art.IV: Sect. 2)
TERM OF OFFICE: (Bylaws, Art.IV: Sect. 4)
PRIMARY FUNCTIONS:
REPORTS REQUIRED:
APPOINTMENTS / RECOMMENDATIONS FOR APPOINTMENT:
MEETINGS TO ATTEND:
RECORDS TO PASS:
SPECIFIC ACTIVITIES:
I. Official minutes of Executive Board Meetings and Annual Business Meeting
A. Prepare minutes from notes taken during the meeting and distribute draft of the minutes to the President and Vice President for review
1. Reports of discussions should be full enough to provide record of pros and cons considered, significant points of view, rationale for policy
2. Include: date; place; Executive Board members (with titles) present and those absent; guests attending; motions and votes
B. Distribute minutes to Executive Board prior to Newsletter publication, including copies of attachments when necessary for those absent from meeting
C. Send minutes to the editor of the Newsletter in time for publication of the next issue
D. Provide copy of all minutes plus attachments for Archives
II. Liaison responsibilities
A. Serve as resource person and assist the committee with planning tasks and projects
B. Review reports, committee proposals and other documents prepared by the committee
C. Attend committee meeting scheduled during Annual Conference
D. Consult on a regular basis with chair(s) to ensure necessary schedule is maintained, to answer questions, to provide support
E. Consult with President and current committee chair regarding appointment of incoming chair
F. Communicate with the President on a regular basis regarding committee concerns, questions and progress
G. Report on committee activities at Executive Board meetings
III. Membership information
A. Serve as the primary contact person for membership requests
B. In response to requests, prepare and send membership packets that include an introductory letter, a brochure, and application form
IV. Stationery
A. Provide supply of official NASIG stationery; distribute as needed to officers and committee chairs for NASIG business
B. Maintain mechanical of NASIG logo
V. Software license agreements
A. Maintain file of software license agreements
APPOINTED / ELECTED: (Bylaws, Art.V: Sect. 1)
QUALIFICATIONS: (Bylaws, Art .V: Sect. 2)
TERM OF OFFICE: (Bylaws, Art.V: Sect. 4)
PRIMARY FUNCTIONS:
REPORTS REQUIRED:
APPOINTMENTS / RECOMMENDATIONS MADE BY THIS POSITION:
MEETINGS TO ATTEND:
RECORDS TO PASS:
SPECIFIC ACTIVITIES:
I. Annual Budget Process
A. Prepare list of prior year expenditures for each committee chair
B. Solicit for new year's budget data from each chair
C. Collect and analyze budget data from all committees
D. Prepare draft budget for President
E. Send copy of budget to newsletter after approval obtained from President and Executive Board
F. Manage Membership Renewal Cycle
1. Collect renewal notices and checks
2. Process renewal checks and send to Database & Directory Committee
G. Annual Conference Financial Support
1. Consult with the Conference Planning and Program Planning Committees in supplying financial analysis
2. Assist in registration and collecting conference fees
3. Prepare annual conference financial report
i. Prepare detailed analysis and financial review of all functions
ii. Prepare profit / loss accounts for annual meeting
4. Pay all approved invoices and categories following database structure
H. Maintain financial database
1. Collect and input all financial transactions
2. Prepare standard business reports such as p / 1, consolidated financial reports
3. Back-up and maintain archive records of group financial data
APPOINTED / ELECTED: (Bylaws, Art.V: Sect. 1)
QUALIFICATIONS: (Bylaws, Art .V: Sect. 2)
TERM OF OFFICE: (Bylaws, Art.V: Sect. 4)
PRIMARY FUNCTIONS:
REPORTS REQUIRED:
APPOINTMENTS / RECOMMENDATIONS MADE BY THIS POSITION:
MEETINGS TO ATTEND:
RECORDS TO PASS:
SPECIFIC ACTIVITIES:
I. To participate in discussions, contribute to deliberations, propose motions, and vote at Executive Board meetings
II. To perform special assignments, e.g. to gather information and data relevant to assignment, to make contacts with appropriate persons, to report to President and Executive Board the progress and/or results of assignment
III. To serve as liaison between the Executive Board and at least one standing committee
A. Serve as resource person and assist the committee with planning tasks and projects
B. Review reports, committee proposals and other documents prepared by the committee
C. Attend committee meeting scheduled during Annual Conference
D. Consult on a regular basis with chair(s) to ensure necessary schedule is maintained. to answer questions, to provide support
E. Consult with President and committee chair regarding appointment of incoming chair
F. Communicate with the President on a regular basis regarding committee concerns, questions and progress
G. Report on committee activities at Executive Board