NASIG Compensation and Reimbursement Policy

Annual Conference and Continuing Education Events

NASIG is committed to providing its membership with first-rate programming at the annual conference and at regional continuing education events. In order to attract dynamic, informed, and capable presenters, NASIG provides them with fair and reasonable compensation and reimbursement. As part of the various NASIG awards, recipients receive reasonable reimbursement and compensation to attend the annual conference. NASIG also wishes to compensate fairly the many volunteers who perform vital tasks associated with the conference and continuing education events. The Compensation and Reimbursement Policy is designed to assist the Conference Planning, Program Planning, and Continuing Education committees to be consistent and equitable when presenting reimbursement options, while at the same time allowing for the flexibility needed in dealing with exceptional situations.

Exceptions: Any exception to this policy must be submitted to the NASIG Treasurer for consideration by the Executive Board.

Compensation: Compensation may be given in the form of waivers from basic continuing education or conference registration fees. Basic conference registration does not include lodging in standard conference housing, or optional events (pre-conferences, tours, extra nights, etc.).

Honoraria: NASIG does not pay honoraria to NASIG members who speak during the annual conference or any other NASIG-sponsored events.

Reimbursement: Some speakers may also be reimbursed for certain direct expenses. Direct expenses may include:

1. Travel (plane, train, bus, automobile, etc.)
   NASIG will reimburse up to the cost of a current round trip airline ticket with 28-day advance purchase in coach class. NASIG will reimburse for automobile mileage at the current federal rate up to the cost of an airline ticket with 28-day advance purchase in coach class.
2. Lodging in standard conference housing.
   Speakers will be reimbursed up to the cost of the designated conference hotel. If a speaker chooses to stay at a hotel other than the designated conference hotel, said speaker must pay the entire bill and submit receipts for reimbursement only up to the cost of the designated conference hotel, unless NASIG has opted to make direct payment arrangements.
3. Meals and daily incidental expenses.
   Such expenses incurred during the time period between the beginning of travel to the event and the end of travel from the event will be reimbursed using the federal per diem rate for that city.
4. Miscellaneous expenses (e.g. ground transportation, parking, tolls).
5. Other related expenses may be eligible for reimbursement upon application to the NASIG Treasurer. At the discretion of the Board, additional funding may be allocated for reimbursement in cases of emergency situations or unavoidable travel delays for award recipients.

The following compensation and reimbursement is provided:

Speakers

Vision/Plenary Speakers: Each plenary speaker receives a waiver for the basic conference registration, and a maximum of three (3) nights' standard conference housing, regardless of NASIG membership status. Direct expenses not covered by the organization where the plenary speaker is employed may be reimbursed by NASIG with prior approval by the NASIG Treasurer. Under normal circumstances, only two (2) speakers will receive this waiver for each session.

Session Speakers: Each session speaker receives a $100 discount on the cost of the basic conference registration if registered before Early Bird registration closes, regardless of NASIG membership status. If speakers register after Early Bird registration has closed, speakers will no longer be eligible for the discounted rate. No other compensation is provided. Under normal circumstances, a maximum of three (3) speakers per session will receive this waiver.

Pre-conference Speakers: Half-day preconference speakers will receive $500 to spend on travel and lodging, and speakers must divide this up amongst themselves. Half-day speakers will receive the discounted speaker registration rate for up to three speakers. Full-day preconference speakers will receive $750 for one speaker and $1,000 for two speakers to spend on travel and lodging, and speakers must divide this up amongst themselves. Full-day preconference speakers will receive the discounted speaker registration rate for up to three speakers.

All Other Presenters (including Moderators for any session, or Facilitators for sessions other than those specified above): No compensation is provided.

Award Recipients: Except for the Tuttle Award winner, the following standard costs are covered for all recipients to attend the NASIG Annual Conference: (1)travel within North America to attend the Conference, (2) awaiver of conference registration (3) a $75 stipend and (4) one-half the double room rate for three nights of standard conference housing. (NASIG will assign a roommate or the award recipient may make arrangements with another attendee, or make up the difference.)

Additionally: The Mexican Student Grant winner receives a $100 stipend (instead of $75) and is reimbursed for the costs of acquiring a visa. The Fritz Schwartz Serials Education Scholarship winner also receives a $3000 grant. The NASIG member recipient of the Merriman award also receives a $3000 grant to support the travel to the UKSG conference and accommodations for the duration of that conference. Except for the Merriman and Tuttle award, all recipients also receive a one-year membership in NASIG.

Marcia Tuttle International Award winner receives a $3000 grant. No conference-related compensation is provided to recipients of the Marcia Tuttle International Grant.

Continuing Education Speakers: Each continuing education speaker receives a waiver for the continuing education event fee, regardless of NASIG membership status. Direct expenses not covered by the organization where the continuing education speaker is employed may be reimbursed by NASIG with prior approval by the NASIG Treasurer.

If NASIG supplies a speaker for a continuing education event for another conference, that conference is responsible for waiving the registration fee.

Board Meeting Attendees: See the Executive Board Travel & Reimbursement Policy.

Conference Planning Committee (CPC): Each appointed CPC member for the current conference receives a waiver for 1/2 of the basic conference registration, excluding standard conference housing. Each CPC co-chair and the Conference Registrar receive a waiver for the full basic conference registration. Additionally, the CPC co-chairs will receive reimbursement for two nights' lodging in standard conference housing to attend the Board meeting the day prior to the annual conference. Two dinners and lunch during the Board meeting are provided. Miscellaneous expenses, such as parking fees, may also be covered.

Program Planning Committee Co-Chairs (PPC): Each appointed PPC co-chair for the current conference receives a waiver for the basic conference registration, excluding lodging in standard conference housing. Each co-chair receives reimbursement for two nights' lodging in standard conference housing to attend the Board meeting the day prior to the annual conference. Two dinners and lunch during the meeting are provided. Miscellaneous expenses, such as parking fees, may also be covered.

Conference Proceedings Editors: T&F provides two $1000 travel stipends to reimburse expenses related to conference travel for the Production Editor and second year Proceedings Editor. The Incoming Proceedings Editor and Production Assistant receives a waiver for 1/2 of the basic conference registration.

UKSG Chair: The UKSG Chair or designee receives a waiver for the basic conference registration and standard conference housing as part of a reciprocal arrangement with that organization.

UKSG Invited Program: From time to time, NASIG may choose to invite a program presented at the UKSG conference to be given at NASIG the following year. Sponsorship in the amount of $3,000 will be sought to cover the expenses of an Invited Program to be provided to up to two (2) speakers.

Volunteers at the Conference Host Site (Non-CPC members): All other host site volunteers will be allowed to drop in at a few conference sessions at no cost, if space permits.

All Others: No compensation is provided except reimbursement of expenses as approved in the budget.

Approved by the NASIG Board 11/10/00
Revisions approved by the NASIG Board 8/4/04
Revisions approved by the NASIG Board 6/08, 9/08, 6/09, 4/11, 8/11, 8/13, 10/13, 1/19