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Speaker Resources

NASIG 35th Annual Conference

Tuesday, June 9–Thursday, June 11, 2020
Online

Dates and Deadlines

February 25, 2020: Memorandum of Understanding due.

July 30, 2020: Paper due to the NASIG conference proceedings editors.

General Information

NASIG has a code of conduct for all conference participants.

Tech Stuff - Pre-recorded Sessions

It would be great if you could make sure your bio on Sched is current and to use a picture of some sort (it doesn’t need to be of you - but it would be nice to see more than simply a name since no one will be seeing you in person). You can do this either by logging into Sched to edit your profile or you can send this to your PPC contact.

You will be recording on NASIG Zoom. We will begin each with a default NASIG slide and a very brief introduction, something like: Welcome to the NASIG 2020 session “TITLE” presented by “Name” from “Institution”. Any additional introduction will be up to you during your session. 

You have the option to display your video. If you want to, keep the upper right of your slides clear (see Zoom documentation). We will not be doing this by default.

Please leave space for captions at the bottom; we will be adding captions to all the recordings for  accessibility. See an example here: NASIG webinar (around 11:50 in video) where the captioning slightly obscures the slide text.

Please use a stable connection and preferably a microphone for the recording. If possible, close the door to your room to avoid disturbances.

Aim for about 40 minutes (somewhere in the 30-50 minute range), like at the live conference (just with no questions from the audience). Present like you ordinarily would. We don’t plan to start and stop the recording; your presentation does not need to be perfectly polished. 

Send your slides to either your PPC contact or to or add them to Sched. We will make sure they are posted with links to the video and slides from the NASIG Forum. If you think you will have technical issues before recording, please send them prior to recording; your PPC contact can display and advance the slides and you could phone in.

We will let you know when the video is on YouTube, slides are in SlideShare, links added to Sched, and the NASIG Forum post about your session is live. We would appreciate it if you could monitor the Forum through the end of June in case there are questions/comments from people who have watched your session.

Tech Stuff - Live Sessions

It would be great if you could make sure your bio on Sched is current and to use a picture of some sort (it doesn’t need to be of you - but it would be nice to see more than simply a name since no one will be seeing you in person). You can do this either by logging into Sched to edit your profile or you can send this to your PPC contact. 

We will begin each with a default NASIG slide and a very brief introduction, something like: Welcome to the NASIG 2020 session “TITLE” presented by “Name” from “Institution”. Any additional introduction will be up to you during your session. 

We do not plan on showing your video during your session (except optionally for Q&A) to save on bandwidth. It would be great if you can use an image in Zoom so that you display as more than just your name.

Please leave space for captions at the bottom; we will be adding captions to all the recordings for  accessibility. See an example here: NASIG webinar (around 11:50 in video) where the captioning slightly obscures the slide text.

Please use a stable connection and preferably a microphone. If possible, close the door to your room to avoid disturbances.

If you can break a few times during the session for questions, that would make the presentation a bit more interactive. We will read the Q&A questions to you. 

Send your slides to either your PPC contact or to or add them to Sched. We will make sure they are posted with links to the video and slides from the NASIG Forum. If you think you will have technical issues before recording, please send them prior to presenting; we can display and advance the slides and you could phone in if something goes really wrong with your internet connection.

When we change you to a panelist in Zoom webinar and back to an attendee it will look like you have lost your connection for a moment. Don’t panic — this won’t last long and you will be reconnected.

If you want to use polls, please send us the information at least the day before your session.

We will send you information about an optional time to test your set up and make sure you know how to share your screen with Zoom webinar. 

We will let you know when the video is on YouTube, slides are in SlideShare, links added to Sched, and the NASIG Forum post about your session is live. We would appreciate it if you could monitor the Forum through the end of June in case there are questions/comments from people who have watched your session.

Conference Handouts/Presentation Materials

Please note, speakers are required to provide a final copy of any presentation slides for loading into the NASIG SlideShare account.

NASIG will be using a SlideShare account to allow for cloud storage of speakers presentations and to manage conference handouts. Attendees will be directed to the conference SlideShare page to download handouts and presentation materials. Speaker presentations and handouts are to be e-mailed to the Communications Committee (CC) at web@nasig.org for them to upload the materials to the NASIG Slideshare site. Speakers are encourage to submit their slides prior to the conference. If slide presentations are sent during the conference itself, CC will be uploading the presentations as quickly as possible. Slides may be submitted after the conference, as late as June 20, 2020.

Though we are not requiring speakers to use this version of the presentations when you actually present, we strongly invite all to do so. For some guidelines in formatting a SlideShare presentation, please see the following:

Please particularly consider accessibility of your presentations, including color contrast and text size. Posting your presentation ahead of time is another way to make your presentation more accessible to all attendees. Please also be sure to properly credit any images and make your own rights clear. You may wish to add a Creative Commons license to increase its ability to be shared.

Send your presentation materials as attachments to web@nasig.org. In the body of the email, include the title of your presentation and the names of the presenters as well as any URLs if you are using a website instead of a document as your handout. In order to assist CC in organizing the presentations, please begin all presentation titles with "nasig2020".

Presenters may also upload their presentations to their own accounts, but CC needs a copy to place with our NASIG SlideShare to best keep them grouped together.

Your materials will be freely accessible to everyone; they will not be restricted to NASIG members and conference attendees. If you have questions, please contact CC at web@nasig.org.

Conference Proceedings 

All presentations at the conference will be included in the proceedings. When filling out your Memorandum of Understanding (due by February 25), you can choose to write your own paper for the proceedings or to have the proceedings editors assign a recorder who will write the paper in consultation with you. If you are not the only speaker for your session, please be sure to communicate with your co-presenters when deciding who will be writing the paper.

The conference proceedings will be published in The Serials Librarian (Taylor & Francis). A benefit of NASIG membership is unrestricted access to the most recent six months of proceedings. After six months, the NASIG proceedings become open access. Authors will be asked to sign a license to publish form. More information about authors rights can be found on the Taylor & Francis website.

The proceedings editors have developed Conference Proceedings Author Guidelines for your reference.

The deadline for submitting your paper is July 30th, 2020.

Memorandum of Understanding

All speakers are required to sign and return a copy of the NASIG Memorandum of Understanding (MOU) which you will receive via email from a member of the program planning committee (PPC). MOU's are due by February 25. If you have not received an MOU, please contact PPC at prog-plan@nasig.org.

Vision Session Speaker FAQ

Vision session speakers and presenters, please see FAQs.

Compensation

The details of your compensation for speaking at NASIG was communicated in your proposal acceptance. If you have any further questions about compensation, please see our policy for Annual Conference and Continuing Education Events.


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