NASIG Executive Board Travel and Reimbursement Policy

Fall Board Meeting:

If the Executive Board meets at the site of the upcoming annual conference for one or two full days, NASIG covers all expenses, including but not limited to: travel, ground transportation, lodging at the conference hotel (excluding incidental hotel charges), and board-sponsored meals. All expenses incurred during the Fall Board Meeting will be reviewed by the NASIG Treasurer.

Lodging
The President or Treasurer will decide how lodging expenses will be handled for the meeting. In most cases, covered hotel expenses are charged to a master account. Covered hotel expenses typically include nightly room charges but not hotel incidental charges.

Board Sponsored Meals
All board-sponsored meals are covered by NASIG. Guests are welcome, and they will pay the Treasurer for the full cost of their meal.

Miscellaneous Expenses
Ground transportation, parking, and tolls incurred during travel to the Fall Board meeting will be reimbursed. All expenses incurred during the meeting will be reviewed by the NASIG Treasurer. 

Receipts
Receipts for all expenses must be submitted to the NASIG Treasurer. 

Statute of Limitations
Reimbursement requests must be received within 30 days of the completion of travel.

Annual Conference: 

NASIG will pay for up to two hotel nights for attendance at pre-and-post conference Board meetings (excluding incidental hotel charges), and Board-sponsored meals prior to the conference opening. NASIG will not pay for regular conference attendance nights. NASIG does not pay for Board member travel to the conference or for conference registration.

UKSG:

NASIG will pay for travel expenses related to the NASIG President’s attendance at the UKSG Annual Conference. 

NASIG Travel Reimbursement Policy

The following criteria apply to all travel:

Transportation
NASIG reimburses up to the cost of a thirty-day advance-purchase airfare in coach class.

NASIG reimburses for automobile mileage at the current federal rate up to the cost of a thirty-day advance-purchase airfare in coach class.

Train and bus fare will be reimbursed up to the cost of a thirty-day advance-purchase airfare in coach class.

The President or Treasurer must approve all exceptions to this policy. The President or Treasurer has the authority to reject excessive reimbursement requests.

This policy, adopted 09/25/2006, codifies existing practice. Reviewed 4/27/11. Updated 12/17/2012, 12/2023